The Problem with Traditional Accounts Payable Processes
Manual invoice data entry, approvals, and exporting to financial systems are time-consuming and prone to human error. These inefficiencies add unnecessary stress to finance teams and create bottlenecks that slow down business operations.
One of the biggest challenges in AP processing is the loss of valuable invoice data, which can lead to poor financial decisions and a lack of visibility into cash flow.
How Ocerra Transforms AP Automation
Ocerra is an AI-powered accounts payable automation solution that eliminates manual data entry, streamlines approvals, and provides real-time AP visibility across your organisation. It captures, extracts, and exports invoice data directly into your accounting or ERP system, allowing businesses to take control of their cash flow and reduce operational inefficiencies.
Our clients range from businesses processing 1500+ invoices per week to those handling as few as 25 invoices. With our flexible pricing model, Ocerra remains cost-effective across different invoice volumes.
What Makes Ocerra Different?
Many AP automation solutions rely on outdated or rigid methods for invoice data extraction, such as:
Keyword search algorithms – These often fail because critical invoice details (like PO numbers, freight costs, and discounts) may not always follow a predictable format.
Template-based systems – While templates work for businesses with a small number of suppliers, they become inefficient when dealing with constantly changing invoice formats and supplier variations.
At Ocerra, we take a different approach by leveraging a combination of AI, machine learning, and natural language processing (NLP) to ensure a higher level of automation and accuracy—without the need for templates or manual rule configurations.
What Data Does Ocerra Extract?
We extract both header-level and line-item information, providing detailed insights beyond what most AP solutions offer.
Header-Level Data:
Invoice number, Invoice Date, Invoice Due Date and Terms
Purchase order number
Supplier name
GST or ABN numbers
Bank Details (BSB and Accounts)
Total amounts
Freight costs and discounts
Line-Level Data:
Item descriptions
Quantity
Unit price and total amount
Why does this matter?
For industries like construction, manufacturing, and services, where job costing is essential, line-item extraction ensures precise financial tracking and reporting.
Intelligent Learning & Continuous Improvement
No AP solution can guarantee 100% accuracy, and manual intervention is sometimes required. However, Ocerra continuously learns and improves through semantic search algorithms and AI-driven annotation.
If the system encounters a new invoice format, users can annotate key fields with just a few clicks.
The system applies these learnings automatically to future invoices from the same supplier.
Annotations are shared across clients, meaning Ocerra improves with every invoice processed.
You can watch how to train Ocerra AP automation software here.
Why Ocerra?
High accuracy – AI-powered data extraction with continuous learning.
No templates required – Works out-of-the-box, adapting to invoice variations.
Seamless integrations – Supports Xero, MYOB Acumatica and MYOB AccountRight out of the box.
Cloud-based efficiency – Secure hosting with shared infrastructure costs, making it scalable and cost-effective.
Effortless implementation – Start using Ocerra from day one, with no complex setup required.
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