• Irina Kavchik

How to train Ocerra AP automation software to read new invoices fast

There are many invoice formats and styles, and every supplier has a unique invoice design. As a result, there is no option to automate accounts payable data entry without human intervention. An accounts payable automation software needs to get familiar with all existing supplier invoice formats first. Then it can work at its full potential as an invoice data extraction tool.

To tackle this issue, AP automation providers built-in different mechanisms, so that that people can manually train the system for every single invoice before they can start using it. In most cases, it is a very complex and time-consuming process.

Often, companies spend thousands to implement AP automation software only to find out later that it will take them months to train the system. It is very frustrating.

Modern AP automation solutions offer a very quick and easy invoice training process. This way, a business can achieve an overall AP automation ROI in less than 3 months.

Read next: 3 Accounts Payable Automation myths enforced by outdated technology providers.

At Ocerra we are using AI supervised training and we call this process invoice annotation. It is extremely fast and simple to use.

Annotation is the way to show the system where to find the correct values, columns or tables on the invoice. It is one-click process that works almost instantly.

Moreover, it is extremely easy to use. It doesn’t require technical skills, and even kids can use it.

In this video above, I'm explaining three types of annotation that you can apply in different scenarios:

1. Value-based annotation

2. Table-based annotation

3. Column-based annotation

When you apply annotation, the system remembers a new invoice design right away. So, the next time you receive an invoice from the same supplier, it will auto-fill data 100% correctly.

As a result, it will save lots of time once the system is familiar with all your suppliers and their invoice designs.

Our offer:

We offer annotation as part of the implementation process. There are no extra costs involved. We’ll pre-set up the system for you based on your old invoices. Get in touch with us today.


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