• Irina Kavchik

How to train Ocerra AP automation software to read new invoices fast


There are many invoice layouts and styles, and every supplier has a unique invoice design. As a result, an AI-powered AP automation software needs to get familiar with the supplier invoices first.


AP automation providers have different built-in mechanisms to tack this issue. In most cases, it is a very complicated and time-consuming process.


Often, companies spend thousands on setup and installations costs, only to find out later that it will take them months to train the system. It is very frustrating.


Modern AP automation solutions like Ocerra offer a very quick and easy invoice training process. This way, a business can achieve an overall AP automation ROI in less than 3 months.


Read next: 3 Accounts Payable Automation myths enforced by outdated technology providers.


At Ocerra, we are using an AI-supervised invoice annotation process. It is extremely fast and simple to use.


Annotation is the way to show the system where to find the correct values, columns or tables on the invoice. It is a one-click process that works almost instantly.


In this video above, I'm explaining three types of annotation that you can apply in different scenarios:


1. Value-based annotation

2. Line(Table)-based annotation

3. Column-based annotation


When you apply annotation, the system remembers a new invoice design right away. So, the next time you receive an invoice from the same supplier, it will auto-fill data 100% correctly.


As a result, it will save lots of time once the system is familiar with all your suppliers and their invoice designs.


Our offer: We'll get you up and running with AP automation in 1-3 weeks.


We offer annotation as part of the account setup process. We’ll pre-set up the system for you based on your old invoices. You will save time during the implementation process and will get started with AP automation quickly. Depending on the amount of invoices/suppliers you have, we can set you up in 1-3 weeks using one of our out-of-the-box integrations. Get in touch with us today.

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