Unlock valuable data insights with AP invoice automation

Ocerra takes away the headache of invoice data entry, enabling businesses to reduce costs and increase visibility of accounts payable process.

Accounts Payable automation software for touchless invoice processing

✔  Real-time AP insights Line-by-line data extraction

Approval workflow and more

Process AP invoices faster with fewer people involved.

 

What is Accounts Payable automation software?

Accounts payable automation software (AP Automation) helps businesses to automate the entire accounts payable process, by using invoice data capture, workflows, integration with ERP, and reporting.

  • It brings efficiency and visibility to your team by reducing manual work and approval bottlenecks.

  • It enables paperless invoice processing that doesn’t require printing and storing paper files.

  • It facilitates strong relationships with suppliers by eliminating late payments and overdue invoices.

  • It enables higher control over invaluable financial information by unlocking real-time data insights.

AP Automation Benefits

Reduce AP costs & save time

Invoice data entry is a time-consuming, error-prone and expensive process.

With automated data entry, you can do it faster and more accurately. As a result, fewer people are needed to work on this task. They have time to grow and perform in the areas that matter the most for them and your business.

There is no need to hire new staff when your business is growing or during high-volume invoice processing times. ​

Ocerra can handle as many invoices as you have, and in no time.

Take control of your business spend

With automated data entry and approval workflows, you get timely data insights so that you can take better control of your cash flow and make smarter financial decisions.

You can now instantly access all your AP billing and supplier data from one platform.

Moreover, Ocerra offers a real-time AP reporting dashboard, including Power BI functionality for all customised reporting requirements.

Reduce approval bottlenecks

There is no need to print invoices for approvals anymore. You can either use your financial system to enrol invoices into the digital approval workflow or approve them using Ocerra workflow.

As a result, the approval cycle is reduced from weeks to days, so you can make timely payments to your suppliers, avoid late payment fees and in some cases receive early payment discounts.

 

This means improving operational efficiency and building better relationships with suppliers.

Increase AP visibility & transparency

Paper-based invoice processing lacks instant access to the invoice data and can result in missing, duplicated or even tampered invoice information.

Managing all your AP bills from one centralised system creates visibility and transparency for the entire accounts payable process.

The secured online cabinet allows instant access and tracking of any changes made to the invoice.

 

Ocerra Product Demo

  1. Ocerra captures PDF invoices from your email inbox.
  2. Ocerra performs automated data entry and extracts key invoice data.  
  3. Processed invoices are presented in your digital cabinet for your review (if required).
  4. Invoices are routed to the right person for approval (if required).
  5. With or without approval, invoices are ready to be exported to your system for payment.
How Ocerra AP Automation works, step by step:
 

Features & services

Cloud-based invoice cabinet

✔ Unlimited user access

✔ Role-based access  

✔ Personalised email inbox

✔ Search & filtering

✔ Audit history

✔ Multi-company

✔ Email notifications

✔ Inter-company transactions

Intelligent data capture

✔ Line-by-line data OCR

✔ GL Codes & Item Codes

✔ PO Line matching including auto-matching

✔ PO number & credit note matching

Multi-currency & tax rate calculator

✔Invoice auto-duplicate detection

Approval workflow & export

✔  Multi-stage approval

✔  Value-based approval

✔  Auto approval

✔  Effortless export to your accounting or ERP system

✔ Out-of-the-box integrations:

Xero, MYOB Advanced & MYOB Account Right.

Reporting & AP visibility

✔  Accounts Payable report dashboard

✔ Power BI reporting functionality

✔ Payment import

✔ Search & filtering

 

Pricing & plans

$99

Essential

Up to 250

invoices

billed monthly/

per company

✔All features, 1 Approval workflow

✔Business hours

email support

$199

Business

Up to 500

invoices

billed monthly/

per company

✔All features included, multiple workflows

✔Business hours

email support

Contact Us

Premium 

More than

500 invoices?

✔All features included

✔ Custom account setup

✔API, Sandbox & dev support

 
Get Early Access

Sign up to get an early access 

Contact Us:

Who we are

Hi, my name is Irina, and I’m a co-founder of Ocerra AP automation software. My mission is to learn about your AP requirements and system expectations, so we can help to ensure you achieve your desired outcome.

I’ll be your point of contact for any initial inquiries, including implementation and customer success. I’m looking forward to working with you!

Useful Links

Contact Us

About Us

Location

Auckland, NZ

AP Automation Software | Dashboard

Accounts payable reporting dashboard.